SharePoint is a
platform that has been enhanced over the years to support a broad range of use
cases. Organizations can use SharePoint to build Intranet type web
applications, Public-facing WWW sites, Extranet type web applications, Business
Intelligence solutions, and more.
Not all of the
out-of-the-box features of SharePoint are intended to be used in every use
case. For Extranet use cases, there are several user interface (UI)
elements and features that are primarily intended for Intranet use cases and
therefore we recommend removing them from your Extranet web applications.
The Intranet-intended
features that we recommend that you remove from your extranet web applications
are:
·
Links to Newsfeed,
OneDrive, and Sites
·
User Profile Service
·
Link for Sharing and
Following
Below are instructions for removing the Share and Follow UI elements from your extranet sites.
In an extranet
scenario, external users are typically "invited" to join a site using
ExCM's "Invite Users" feature, rather than using SharePoint's
"Share" feature:
The ExCM Invite Users
feature is much more robust than SharePoint's Share feature in that it sends
out an invitation to an external user that invites them to register for the
extranet site using your company's pre-designed registration form. Also,
the invitation is recorded in a SharePoint List in the site as well as the registration,
once they register.
So, to keep end users
from becoming confused, it is recommended to follow these steps to remove the
Share icon from your extranet sites:
Important Note: The following procedure needs to be done at
the site-level. SharePoint does not provide a way via
the GUI to make this change at the Site Collection or Web Application level.
Navigate to Site
Settings > Site permissions:
In the Permissions tab
click on Access Request Settings:
Uncheck the box next to "Allow access
requests" and then click OK:
Now, log in to the
site as a non-owner, and you should see that the Share icon has
disappeared:
Important Note: Any user that is in the SharePoint
Owner's group for the site will still see the Share icon. It will only
disappear for non-owners, such as your external users.
Important Note: The following procedure
needs to be done at the site-level. SharePoint does not provide a way via
the GUI to make this change at the Site Collection or Web Application level.
To remove the Follow
Icon:
Navigate to Site
Settings > Manage Site Features:
Find the
"Following Content" feature and deactivate it:
You will get a warning
about deactivating the feature. Go ahead and click Deactivate
this feature:
You should now see
that the Follow icon has disappeared from the page:
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