Monday, September 09, 2019

Removing the Intranet-related Share and Follow UI Elements from Extranet Sites



SharePoint is a platform that has been enhanced over the years to support a broad range of use cases. Organizations can use SharePoint to build Intranet type web applications, Public-facing WWW sites, Extranet type web applications, Business Intelligence solutions, and more.

Not all of the out-of-the-box features of SharePoint are intended to be used in every use case. For Extranet use cases, there are several user interface (UI) elements and features that are primarily intended for Intranet use cases and therefore we recommend removing them from your Extranet web applications.

The Intranet-intended features that we recommend that you remove from your extranet web applications are:

·        Links to Newsfeed, OneDrive, and Sites
·        User Profile Service
·        Link for Sharing and Following

























Below are instructions for removing the Share and Follow UI elements from your extranet sites. 


In an extranet scenario, external users are typically "invited" to join a site using ExCM's "Invite Users" feature, rather than using SharePoint's "Share" feature:


The ExCM Invite Users feature is much more robust than SharePoint's Share feature in that it sends out an invitation to an external user that invites them to register for the extranet site using your company's pre-designed registration form.  Also, the invitation is recorded in a SharePoint List in the site as well as the registration, once they register.

So, to keep end users from becoming confused, it is recommended to follow these steps to remove the Share icon from your extranet sites:

Important Note:  The following procedure needs to be done at the site-level.  SharePoint does not provide a way via the GUI to make this change at the Site Collection or Web Application level.

Navigate to Site Settings > Site permissions:























In the Permissions tab click on Access Request Settings:



















Uncheck the box next to "Allow access requests" and then click OK:











Now, log in to the site as a non-owner, and you should see that the Share icon has disappeared:



















Important Note:  Any user that is in the SharePoint Owner's group for the site will still see the Share icon.  It will only disappear for non-owners, such as your external users.

Important Note:  The following procedure needs to be done at the site-level.  SharePoint does not provide a way via the GUI to make this change at the Site Collection or Web Application level.

To remove the Follow Icon:

Navigate to Site Settings > Manage Site Features:



















Find the "Following Content" feature and deactivate it:





You will get a warning about deactivating the feature.  Go ahead and click Deactivate this feature:











You should now see that the Follow icon has disappeared from the page:






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