SharePoint Portal Area Listings Rollup and RSS Syndication Web Part

I recently took on the role of maintaining SharePoint Solutions' Resource Portal. Historically, the Resource Portal's content has primarily been in the form of Portal Area Listings. If you haven't visited our Resource Portal recently, please take a look and feel free to send me your comments. It's a work in progress, and I need some help with the artsy stuff.


From a content perspective, I wanted to give the portal a more dynamic "Blog like" look and feel, and roll-up SubArea Listings with RSS syndicated feeds. For performance reasons, I also felt it was important to have controls for caching both the displayed roll-up and the RSS Feed. Although I was able to find freely downloadable solutions that provide RSS syndication of WSS Lists, I couldn't seem to find anything for rolling-up and syndicating Portal Area Listings.


As a result, I went ahead and threw together a little web part to handle the task. An online demonstration of the Area Listings Rollup web part can be found on the home page of our Resource Portal.


The web part has four display styles: Full, Simple, Headlines, and Alphabetical Headlines. The Full style (shown top right) provides the most details, displaying links to the Portal Listing's parent Area, the Portal Listing author's My Site, and of course the listing itself. The most compact style is Headlines, displaying only links to the Portal Listings. In each of the display styles, an image linking to the Area Listing Rollup's RSS Syndicated feed is diplayed in the bottom left corner (not shown).



In addition to setting the display style, web part caching is also configurable from the tool pane, and the RSS image link can optionally be hidden from view.

That's about it. You can get the bits for the Area Listings Rollup Web Part here, or from the Downloads Area over on our Resource Portal.

We also have some public community forums at forums.sharepointsolutions.com, and for SharePoint training visit www.sharepointsolutions.com.

Developer's Tip: Render System.Diagnostics.Trace ouptut in a SharePoint WebPart Page

Viewing process and object details at runtime through trace output statements is a valuable tool for any software developer. In .NET, Trace statements are great because their publish/subscribe model allows them to be left in released code with very little impact to performance when no listeners are attached. Down the road when a problem pops up in production, an administrator can turn on the appropriate trace listener and receive debug information to help troubleshoot.

Victor Vogelpoel of Macaw has released a free SharePoint WebPart that allows SharePoint developers to use System.Diagnostics.Trace statements in only a few simple steps.

Just add the System.Diagnotics namespace to your Web Part class,

and display trace output with the Trace.WriteLine statement.

The resulting trace output will be "captured" by Macaw's TraceInfo WebPart.

That's it!

The TraceInfo WebPart also has the ability to filter based on trace category:

The TraceInfo WebPart can be downloaded from Victor's blog.

WSS Alert Manager v1 Released

One of the most frequently asked questions in our classes over the past three years has been related to SharePoint Alerts. Users like the Alert functionality in SharePoint but many also feel that it is too limited. They need the ability to "push" Alerts to other users and more robust Alert management tools for Sites where there are hundreds or even thousands of users.

There have been a few add-ons developed by third-parties (some as freeware, some as software) that attempt to provide more functionality but their reception has been lukewarm. In most cases this is because they are not supported or they still fall short of what is really needed.

We have just completed the development and beta testing of a SharePoint Add-on that is designed to provide robust Alert management capabilities including the ability to "push" alerts to multiple users. Our add-on has been professionally designed and developed and is professionally supported. It is not a freeware “web part” with limited functionality and no support. It is a robust, full-featured piece of software that is well-integrated with SharePoint Administration and allows WSS Site Administrators to do the following:

• Subscribe other Site Users to SharePoint Alerts on any List, Document Library or Document in a Site
• Add/Change/Delete Alerts for one or more users on any List, Document Library or Document in a Site
• Manage all Alerts for a User
• Manage all Alerts for all Users for a List
• For Sites with large numbers of Users, quickly find a User and manage her Alerts using search technology that supports searching by Login, Preferred Name or e-mail address. The User search also supports partial words, wildcard and pattern matching
• Quickly and efficiently Add/Change/Delete Alerts for Sites that contain hundreds of Lists and thousands of Users

The add-on sells for $500 (USD) per Web Front-End Server. Currently it is only available for the U.S. English locale, but we are working on versions for other languages and plan to release those over the next month.

We had over 100 downloads of the add-on during beta testing over the past four weeks. Many beta testers reported that they are very pleased with the high quality of the product and very few bugs were reported.

The page on our site that provides product information and a link to purchase is:

https://shop.sharepointsolutions.com/p-12-wss-alert-manager-1000.aspx

NASA To Begin Training on SharePoint

NASA has engaged us to conduct on-site training at the Marshall Space Flight Center in Hunstville, AL. We will head down from Nashville week after next to train a group of IT personnel.

It never ceases to amaze us how broadly SharePoint is being adopted in government agencies in the United States. Over the past two years we have had many, many students from Federal, State and Local agencies attend our classes.

The common theme we hear from the majority of these students is that their agencies have serious problems with organizing and finding important information which is currently dispersed in multitudes of systems and document stores.

They see SharePoint as a reasonably priced solution for bringing organization to the seas of information that their agencies need to navigate.

New Training Class For SharePoint Web Developers

Over the past two years we have noticed that there are really two types of developers that are working with SharePoint: 1) .NET Developers and 2) Web Developers. Sometimes a person falls into both categories, but more often than not a developer is either one or the other.

In general, .NET Developers focus more on customizing the functionality of SharePoint 2003 by writing custom web parts and using the object model. Web Developers, on the other hand, focus more on branding and look and feel customizations and in many cases do not have .NET programming backgrounds - they work more with HTML, CSS, Javascript, etc. We have a great 5-day class for .NET Developers, but up until now we have not had a class specifically oriented towards Web Developers.

One of our instructors, Kevin Pine, is an experienced web developer. Before SharePoint, he developed numerous commercial websites. In addition to his technical skills, he has a background as a graphic artist and professional photographer, so he is able to design very visually appealing web sites.

Now, Kevin has applied his artistic and web site design talents to SharePoint 2003. Over the past year he has been working on a new course specifically targeted to professional web developers. It is now ready to go and the first offering will be May 17 - 19 in Nashville, TN.

Read about the new course at http://www.sharepointsolutions.com/advtraining.html.

New Version of SharePoint SDK Released

While I was out at the Office 2003 Developer Conference in Redmond, one of the Microsoft SPS team members made a point to let me know about the new version of the SharePoint SDK that was scheduled to release soon.

By the time I returned home, it had already been posted on Microsoft's download site. Download it here.

She said a lot of work has gone into this new version of the SDK, especially in the sections related to the Search engine.

Notes From Office System Developer Conference 2005 in Redmond

This week I am attending the inaugural Office System Developer Conference at the Microsoft Conference Center in Redmond. We've completed two of the three days and from my perspective it has been extremely valuable.

Here are some of the most important things I have learned:

1. Three back-to-back sessions were conducted on customizing SharePoint in terms of branding, site definitions and list definitions. Several Microsoft developers drilled down into what could be done easily, what is more difficult and perhaps MOST important - what can be done safely without risking problems with future upgrades to the product.

2. Two Microsoft developers conducted two excellent sessions on customizing the SharePoint Portal Server Search service. In particular, they covered A) using the Search service from applications other than SharePoint and B) customizing the out-of-the-box Search features in SharePoint Portal Server and WSS. Regarding the latter, the specific customizations they demonstrated were:

• Replacing the WSS site search box with a new search box that calls the SPS search engine and scopes the search to search the entire WSS site collection instead of just a single site
• Enhancing the drop-down search scope menu in SPS to allow for grouping of search scopes and creating cascading menus to make the search scope list easier to use
• How to add search scopes to the drop-down for portals other than the one the user is running the query from
• How to allow the users to use Boolean logic in the SPS search
• How to provide WSS List Item results in the SPS search
• Customizing the SPS Search Results Web Part to highlight hits
• Customizing SPS Search to allow the users to enter wildcards

3. An excellent (and very entertaining) session by Microsoft's John Durant titled "Bringing Corporate Data to Life with an Advanced Research Task Pane". The Research Services Task Pane in all of the Office 2003 applications is a feature that is not widely understood (IMHO). It is a very powerful feature that is incredibly extensible. In essence, it gives us a very easy way to bring all sorts of corporate data into the Office Task Pane and then easily insert that data into a Word document, Excel Spreadsheet, Outlook email message, etc. It can really improve end-user productivity when compared to the traditional approach of having multiple windows open, copy and pasting, etc.

4. At a lunch with one of the SharePoint Program Managers, I learned that even more emphasis will be put on SharePoint as a "development platform" in the next version (which he refers to as Version 3). This is great news for everybody (again, IMHO) and will even further distinguish SharePoint from other portal and collaboration offerings in the marketplace.

I am looking forward to the final day and then getting back and putting some of this information to use in our SharePoint training classes.

SharePoint: Microsoft's Number One Product?

Stephen Cummins noted that Microsoft Chief Executive Steve Ballmer speaking to reporters in India:

"SharePoint is the number one product at this point in the history of Microsoft," he said in a presentation to software professionals in Bangalore, India's IT capital.

"We expect $400 million revenue from that product line, faster than any other product in Microsoft's history."

Got to like that...

SharePoint Portal Server 2003 Service Pack 1

WSS and SPS 2003 Service Pack 1 now available:

Description of SharePoint Portal Server 2003 Service Pack 1
Download SPS 2003 Service Pack 1

Description of Windows SharePoint Services Service Pack 1
Download WSS Service Pack 1

U.S. Army Special Operations Command Begins Training on SharePoint 2003

The U.S. Army Special Operations Command (USASOC) located at Fort Bragg, N.C. has begun a five-week training regimen as part of its plans to implement SharePoint Portal Server 2003. SharePoint Solutions was selected as the provider of this training.

USASOC believes that the Command will recognize signficant benefits from SharePoint Portal Server and Windows SharePoint Services. Key objectives include providing a central place where personnel can go to find USASOC news and documents and providing an environment that empowers the end user to author and publish their own content without the assistance of a webmaster.

Approximately 60 management and development personnel will receive the training in Fayetteville, NC. USASOC plans to implement the new portal in 2005. When fully deployed, the SharePoint portal will be used by approximately 20,000 end users.